ARROYO SECO NEIGHBORHOOD COUNCIL

 Arroyo Seco Neighborhood Council
- Standing Rules -


TEMP - this is a work in progress
by Pat Griffith

ASNC Standing rules:

Passed 5/03/2004:
http://www.asnc.us/2004-archives/04-Apr/0404motions.html

The communities have the right to hold local issues meeting within a neighborhood association meeting. This would be a voluntary, depending on the neighborhood and stakeholders' needs.

1. Registration Clerks

a. The Registrar shall nominate one or more members of the Outreach and Communications Committee to serve as Registration Clerks as necessary to assure that there is at all times at least one authorized ASNC Registration Clerk. Nominees shall serve in this capacity upon and subject to approval by the Board, which may rescind such approval at any time. Registration Clerks may similarly resign from this service at any time.

b. Registration clerks shall be responsible for maintaining the Stakeholder Registration records of the ASNC. This responsibility shall entail:

i. Maintaining a current file of all hard-copy (signed, paper) registration forms, to aid in the resolution of stakeholder registration disputes.

ii. Entering information from hard-copy registration forms into the ASNC stakeholder database.

iii. Verifying that stakeholders' registered stake addresses are within the boundaries of the ASNC, and excluding from the database any individual for whom this condition is found not to hold.

iv. Updating information in the database upon receiving written notice from the affected stakeholders or the Registrar.

v. Reporting to the Board on the content of the database as requested from time to time by the Registrar.

2. Deputy Registrars

a. The Registrar shall, at his or her discretion, nominate one or more members of the Outreach and Communications Committee to serve as Deputy Registrars. Nominees shall serve in this capacity upon and subject to approval by the Board, which may rescind such approval at any time. Deputy Registrars may similarly resign from this service at any time.

b. The Registrar and all Deputy Registrars, and no other persons, shall be authorized to receive Stakeholder Registration forms from prospective ASNC members on behalf of the ASNC.

c. A valid Stakeholder Registration form shall be any legible hard-copy (paper) form that:

i. is in a format approved by the ASNC;

ii. bears all required registration information for a single stakeholder (either an unaffiliated individual, if the form is an Individual Registration form, or the sole designated representative of an organization if the form so indicates);

iii. is signed and dated by that stakeholder; iv. is accompanied by the presentation of Proof of Stakeholder Status in accord with procedures approved by the ASNC.

d. When a received Stakeholder Registration form is found to be valid, the Deputy Registrar who received it shall initial the form, note on the form the nature of the Proof of Stakeholder Status presented, and deliver the form to the Registration Clerk(s) for filing and entry into the ASNC stakeholder database.

Motion to approve of deputy registrars was made, seconded and passed.

Passed 6/28/2004:
http://www.asnc.us/2004-archives/06-Jun/0604motions.html

Arts, Recreation and Culture Forum seeks formal recognition as an official ad-hoc subcommittee to provide support, discussion, analysis and back-up for the Arts, Recreation and Culture representative of the ASNC, with an encouragement for all to participate; That the Board of the ASNC ask that all arts/recreation/cultural projects be submitted to the ASNC's Arts, Recreation and Culture Forum for review before being presented for funding to the Board

Passed 7/26/2004:
http://www.asnc.us/2004-archives/07-Jul/0704motions.html

Amend standing rules section of the bylaws regarding Deputy Registrars which now reads "The Registrar shall, at his or her discretion, nominate one or more members of the Outreach and Communications Committee to serve as Deputy Registrars." shall in the future read "The Registrar shall, at his or her discretion, nominate any number of registered stakeholders to serve as Deputy Registrars."

Passed 10/24/2005:
http://www.asnc.us/2005-archives/10-Oct/1005minutes.htm

a. The ASNC Board appoints Liaisons for an annual term, terminating with the ASNC Board year. Specific areas of responsibility are established when these individuals are designated to represent the ASNC at other organizations and at City departments. The Liaisons will be listed on the ASNC website.

b. The Board establishes policies and supports the Liaisons. The ASNC Board must approve all signatory agreements, letters of support and sponsorships.

c. The Liaisons shall keep the Board and stakeholders informed about other organizations and various City departments and shall help to achieve ASNC goals.

d. The Representative/Liaison to the LADWP should act as other Liaisons, providing input to both the ASNC Board on DWP items and serving as the sole point of contact with the LADWP. Specifically, this representative is empowered to request information from LADWP and to request meetings with LADWP staff and management

e. The Representative to the LADWP Oversight Committee needs to receive guidance from the ASNC Board before negotiating modifications to the MoU, before the Oversight Committee votes on Significant Programs, and before the Oversight Committee votes to expand their own powers or their Standard Operating Procedures.

f. In case of a Board vacancy, the Board shall appoint the individual who received the next highest number of votes at the last election until the next General election. If that individual is unable to assume the Board position, the Board, with the recommendation of the Membership from that area, shall appoint a replacement from that area until the next General election in November. That Special Election at the General Meeting will be announced one month in advance.

Passed 2/6/2006:
http://www.asnc.us/2006-archives/02-Feb-Special/0206motions-SPECIAL.htm

All Board members may serve as Deputy Registrars

Passed 6/26/2006:
http://www.asnc.us/2006-archives/06-Jun/0606minutes.htm

Motions to endorse or affiliate with another organization require a simple majority vote, take effect upon passage and remain in effect until the next June 30th, at which time they automatically expire. Motions to renew the ASNC's endorsement or affiliation may be made at any Board meeting and, following passage, take effect on the July 1st immediately following the June 30th expiration.

"If an organization which the ASNC has endorsed or affiliated with takes an action that is a departure from that organization's basic philosophy or stated objectives, the ASNC Board must be so informed and the Board may then consider withdrawing its endorsement or affiliation or demand that the ASNC name not be associated with the action.”

Passed 10/23/2006:
http://www.asnc.us/2006-archives/10-Oct/1006minutes.htm

Unless otherwise outlined in the motion at the time ASNC funding is requested approved expenditures for community projects must begin with in six months, or by the end of the current council fiscal year (whichever is longer), or they will automatically lapse.